ClickTime Blog

Increase Productivity with a Little Help

With the first quarter of the calendar year coming to an end, this is a great time to evaluate how your company uses dashboards, reports and other ways to categorize your timesheet data to improve and increase productivity. Our Professional Services team is ready to help you with these efforts. We can help you improve the way you track and utilize timesheet information to make it work for you including:

• Create a customized dashboard with all of your most important client, project and customer information ready at a glance.
• Explore how ClickTime Resource Planning can improve your efficiency through forecasting and measuring your workload.
• Create custom reports to have important information at your fingertips whenever you want it.
• Reorganize clients, projects and tasks to capture the most important information.
• Revise the options in your timesheet to make data entry easier and faster for your employees.

Our team is ready to help you make the most out of ClickTime. Give us a call at (415) 684-1195 or email us and find out how we can help your business be more productive and more profitable.

Dashboard Management Webinar - Sign Up Now!

Spots are still available for our Dashboard Management Webinar being held tomorrow, Thursday, March 21 at 11am PDT! RSVP by sending an email to training@clicktime.com. You will then get a special link to join this informative webinar. We'll show you how to configure your Dashboard, the first page you see when you log into ClickTime, to highlight actionable information.

Keep Your Company Computers Safe

Inc Magazine wrote this wonderful article advocating an alternative way of thought to keep your company computers and data safe.

See the full article here.

11 Ways to Save on Business Travel

The Global Business Travel Association (GBTA) is expecting business travel spending to increase in 2013, but there are methods to save money that don't require staying at seedy motels. USA Today recently published a list of 11 ways to save money on business travel. Check it out and see how you can save your company money this year.

And remember, you can capture and enter your expense receipts in the ClickTime Mobile App with your iPhone, iPad and Android phones everywhere you go, even when you're on a plane without Internet access.

 

Article: 11 Ways to Save on Business Travel

Mileage Reimbursement Rate for 2013

For our U.S. customers, we want to let you know that the IRS announced the federal mileage reimbursement rates for 2013. As of January 1, 2013, the federal mileage reimbursement rate will be increased to 56.5 cents per mile (see the IRS web site for details).

We recommend that you verify your company's mileage reimbursement rate is set correctly in ClickTime. In order to edit your company's mileage rate, follow these steps:

1. Sign in to ClickTime (you need to be an administrator).
2. Click the "Expenses" link on the menu bar under the Company tab.
3. Click the "Expense Types" link.
4. Click on the name or "edit pencil" icon of your "mileage" expense type.
5. Edit the rate value. For example, enter 0.565 for the new federal rate.
6. Choose whether to apply the rate change to expenses that haven't been approved.
7. Save your changes.

If your company has multiple mileage expense types, remember to repeat steps 4-7 above for each appropriate expense type.

Check out this Wikipedia article if you're interested in how the federal mileage rate has fluctuated over time.

Increase Your Productivity

The end of the year is a great time to look back at your company's organization and way of doing things and find ways to improve and increase productivity. Our Professional Services team is ready to help you with these efforts. We can help you improve the way you track and use timesheet information to make it work for you. This may include:

• Reorganize clients, projects and tasks to capture the most important information.
• Revise the options in your timesheet to make data entry easier and faster for your employees.
• Create custom reports or dashboard panels to have important information at your fingertips whenever you want it.
• Learn more about running advanced reports through a private training session for you and your management team.

Our team is ready to help you make the most out of ClickTime. Give us a call at (415) 684-1195 or email us and find out how we can help your business be more productive and more profitable.

Great Tool for Testing HTML Email

Do you send out email newsletters or other email communications to customers? If you do, we found a great tool for you. Creating HTML-based email isn't hard but making sure it looks good under all the different email clients is a pain (Outlook, Gmail, iPhone, Android, Windows Mobile and more, along with multiple versions of each one. Ugh!).

Thankfully, there's now a great web app called Litmus that makes testing your HTML email a breeze. We've started using it here at ClickTime and it's saved us hundreds of hours. It's quick and easy to use and they provide you some great tips regarding what works and doesn't work with specific email clients.

Check it out at Litmus.com.

Reporting Basics Webinar - tomorrow!

It's not too late to sign up for our Reporting Basics Webinar tomorrow (Sept. 26) at 11am PDT!  RSVP by sending an email to training@clicktime.com. You will then get a special link to join this exciting and informative webinar that helps you unlock the powerful reporting features built right into your ClickTime account.

Increase your Profitability - Part 2

We've talked in the past about how saving a few minutes with every timesheet can significantly improve the profitability of your company. By saving 2 minutes per employee per week for 20 employees over the course of a calendar year, you get nearly a full week's worth of time that could be better spent on productive or billable work. Here are more ways you can reduce administrative overhead costs by letting ClickTime automatically fill out your timesheet for you:

Auto Fill - This feature pre-fills your current timesheet's client, project and task selections from the prior week's timesheet entries. If you work on projects that last more than a couple of days, this significantly speeds up timesheet completion each week.

Quick Day -  When filling out your timesheet one day at a time, this option allows you to completely copy the previous day's time entries to the current day. For people who are working full-time on a specific project for multiple days in a row, this makes filling in your timesheet a fast one-click process.

Quick Week - For employees whose timesheet look nearly identical from one week to the next, this button will copy last week's time entries to the current week. This can dramatically reduce the time required to fill out a week's timesheet from minutes to seconds.

These three time-saving features built into ClickTime help your employees be more productive and reduce administrative overhead costs so your company can increase profitability.

Mileage Reimbursement Rate for 2012

For our U.S. customers, we want to let you know that the IRS announced the federal mileage reimbursement rates for 2012. As of January 1, 2012, the federal mileage reimbursement rate will be 55.5 cents per mile (see the IRS web site for details).

We recommend that you verify your company's mileage reimbursement rate is set correctly in ClickTime. In order to edit your company's mileage rate, follow these steps:

1. Sign in to ClickTime (you need to be an administrator).
2. Click the "Expenses" link on the menu bar under the Company tab.
3. Click the "Expense Types" link.
4. Click on the name or "edit pencil" icon of your "mileage" expense type.
5. Edit the rate value. For example, enter 0.555 for the new federal rate.
6. Choose whether to apply the rate change to expenses that haven't been approved.
7. Save your changes.

If your company has multiple mileage expense types, remember to repeat steps 4-7 above for each appropriate expense type. You can also choose to apply the rate change to expenses that haven't yet been approved.

Check out this Wikipedia article if you're interested in how the federal mileage rate has fluctuated over time.