ClickTime Blog

Stop the Receipt Shoebox Madness!

Stop hauling around those piles of receipts! Cut the clutter with ClickTime's simple expense receipt upload and never worry about losing another paper receipt. Just log into our web app, enter your expenses and upload your receipts in your choice of JPG, GIF, PDF, PNG, BMP or TIFF. We'll keep your receipts secure and automatically attach it when you submit your expense sheet.

But what about the IRS? Don't worry—since 1997, the IRS has allowed computerized storage of receipts and other documents. See Rev. Proc. 97–22 on the IRS web site for details (yes, it's as exciting to read as you might imagine).

If you want to start tracking reimbursable expenses and storing your receipts digitally in your ClickTime account, contact us to get a free trial of the Expenses module. Also, we're currently testing a brand new mobile app, which will let you capture receipts and log expenses right from your iPhone and Android smartphone. Look for it in the next few months.

Rescue for QuickBooks Time Tracker and Time & Billing Manager Users

If you're a customer of Intuit's online QuickBooks Time Tracker (QBTT) or QuickBooks Time & Billing Manager (TABM), you've probably just received notice that they're discontinuing the products effective December 1, 2011. You have until then to find a new service and migrate your data.

I'm pleased to report that ClickTime is here to help. We offer a great web-based time tracking tool that does everything that QBTT and TABM did... and a lot more. Track time against clients, projects, and service items. Tag entries with QuickBooks classes. 

From the very beginning we've supported our QuickBooks-based customers. Today you'll find our third-generation Connector for QuickBooks that's free with every ClickTime account. The Connector lets you use our powerful time-tracking tool and send all the resulting time entries to QuickBooks with a few clicks. You can also use the Connector to import your Customers, Jobs and Service Items from QuickBooks into ClickTime.

ClickTime has been tracking time on the web for 12 years. That's over a decade of 24/7/365 service to customers across the globe. So you can count on us to be around for a long long time. We have tens of thousands of users and hundreds of millions of hours tracked in our system.

We're confident we can make this transition easier for you, and we're backing that up with a great offer. For former users of the QuickBooks Time Tracker or Time & Billing Manager: show us a paid invoice for QBTT or TABM and we'll give you up to half off ClickTime service forever. That's right, signup before November 11, 2011 and get 50% off for our Web Timesheet for as long as you remain a customer. Check out the Switch & Save Promotion page to signup or for more details on this special offer.

QuickBooks Available on More Mobile Phones

Intuit released QuickBooks Mobile for Android, providing users of Google Android devices remote access to their QuickBooks data. Intuit already offered QuickBooks Mobile applications for Apple iOS devices (iPhone, iPad and iPod touch) and some BlackBerry models.

In order to access the information in your QuickBooks file while you're out of the office, you'll need to download the free QuickBooks Mobile application for your mobile device and sign up for a subscription to Intuit's QuickBooks Connect service.

For more information, check out Lisa Bloch's review of QuickBooks Connect with an iPhone at the Sleeter Group's web site.

Office Depot Offers Small Business Loans Up To $25,000

Office Depot has created a new program to offer loans up to $25,000 to small businesses. You can learn more at Accounting Today or apply now.

ClickTime 6.74

ClickTime version 6.74 includes improvements to our Day View (beta) interface and reporting. The changes are as follows:

1. Day View (beta) - We implemented numerous bug fixes and are now happy to make the beta available to nearly all customers. If you haven't already started using it, the new Day View interface sports an updated look-and-feel, auto-saving of time entries and various user-configurable options including the use of start and end times (e.g. I worked from 9:30am to 11am on Project X).


2. Vertical Timesheet Report - Break time values will now appear in the Vertical Timesheet report.


3. Division List View - We fixed an issue affecting a couple of companies which caused some divisions to not appear in the Division list.


4. ClickTime Connector for use with QuickBooks® - After some back and forth, Intuit's QuickBooks support team confirmed that the QuickBooks Pro 2011 R6 update resolves the issue caused by the prior R4 and R5 updates which may result in the ClickTime Connector appearing to freeze while trying to communicate with your QuickBooks file. If you are experiencing this problem, please upgrade your QuickBooks 2011 application with the R6 update.

QuickBooks 2011 R6 is better but not perfect

Intuit recently released the QuickBooks 2011 R6 update for the U.S./Windows versions of QuickBooks. This fixes various issues which you can read about on the Sleeter Group's blog. You can also read about the new and updated features in Release 6 (R6) on Intuit's blog. Unfortunately, this update doesn't resolve all of the issues when using QuickBooks on a computer with IE 9.

Additionally, the R6 update doesn't resolve a bug that can cause freezing in the ClickTime Connector. Intuit did tell us, thankfully, that the freezing bug will be fixed in the R7 update. We'll let you know as soon as that's available. In the meanwhile, if you are experiencing the freezing problem, we can provide you with Intuit's patch to fix the problem.

QuickBooks on your Mobile Phone

If you want to access the information in your QuickBooks file while you're out of the office then Intuit's QuickBooks Connect service may be for you. The service currently works with the iPhone and some BlackBerry models. Support for Android phones is expected soon.

For more information, check out Lisa Bloch's review of the iPhone and QuickBooks Connect at the Sleeter Group's web site.